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Privacy Statement

Privacy Statement for Emily Rose Parris Photography
www.emilyroseparrisphotography.com
hello@emilyroseparrisphotography.com
updated on: 27th July 2025

1. Introduction

At Emily Rose Parris Photography, we are committed to protecting your privacy. This Privacy Statement explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Personal Data We Collect

We may collect and process the following personal data:

  • Name and contact details (email, phone number, address)

  • Event details (e.g., wedding or photoshoot location, date, guest information)

  • Photographs and videos taken during our services

  • Payment and invoicing information

  • Any information you provide via contact forms or bookings on our website

  • Technical data (e.g. IP address, browser type) via cookies and analytics

3. How We Use Your Data

We use your personal data to:

  • Respond to enquiries and manage bookings

  • Plan, carry out, and deliver photography services

  • Edit, store, and share images as agreed (e.g. galleries, prints, online previews)

  • Process payments and issue invoices

  • Promote our services, with your explicit consent (e.g. use of images on website/social media)

  • Comply with legal and insurance obligations

4. Legal Basis for Processing

We process your data on the following legal bases:

  • Consent – for marketing and image sharing where applicable

  • Contract – to fulfil our agreement to provide photography services

  • Legitimate interests – for business administration and portfolio building

  • Legal obligation – for tax, accounting, or insurance purposes

5. Image Rights and Usage

All photographs taken by  The Photographer are protected by copyright law and remain the intellectual property of the photographer unless otherwise agreed in writing.

Client Rights:

  • Clients receive a licence to use their images for personal use (e.g., printing, sharing with friends/family, social media).

  • Commercial use, resale, or publication by the client is not permitted without written permission and/or a commercial licence.

Photographer's Rights:

  • We may request your consent to use selected images for promotional purposes, such as our website portfolio, blog, or social media.

  • Consent for promotional use is always requested in writing and can be withdrawn at any time.

  • We will never use images of minors for marketing without explicit permission from a parent, guardian, or the event organiser.

Guest Photos:

  • If guests are included in photos, you (as the client) are responsible for informing them that photography will take place. Anyone needing absolute privacy should make themselves known to the photographer.

  • We can provide optional signage or guest notices at request.

6. Sharing Your Data

We will not sell or rent your personal data. We may share an email address with:

  • Secure image hosting and gallery providers (e.g., PicTime)

  • Legal or regulatory bodies if required

  • Professional service providers (e.g., accountants, insurers)

7. How We Store and Protect Your Data

Your data is stored securely using encrypted systems and password protection. We retain data only for as long as necessary for our business and legal obligations, typically:

  • Client records: up to 6 years

  • Photographs: as agreed in your contract (usually up to 1 year or longer for portfolio use if consented)

8. Your Rights

You have the right to:

  • Access the personal data we hold about you

  • Request corrections to inaccurate information

  • Request deletion of your data

  • Object to or restrict processing

  • Withdraw consent (e.g. for marketing or image sharing)

  • To exercise your rights, contact us at hello@emilyroseparrisphotography.com

9. Use of Cookies

Our website uses cookies for functionality, security, and analytics purposes. You can manage your cookie preferences in your browser settings or via our website’s cookie banner. For more information, please see our [Cookie Policy].

10. Changes to This Privacy Statement

We may update this Privacy Statement from time to time. Any changes will be posted on this page with an updated date.

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